Meetings can be chaotic. Conversations jump between topics, key points are forgotten, action items disappear, and by the end, no one is quite sure what happens next. Managing meeting outcomes can feel like an endless administrative burden.

AI assistants like Ulla bring structure to this chaos, transforming meetings into productive, organised sessions where nothing gets lost. Here’s how.

1. Capturing everything with accurate transcriptions

Ulla ensures that every word spoken in a meeting is transcribed accurately, eliminating the need for manual note-taking. This means no details are lost, and participants can stay engaged instead of scrambling to write things down.

2. Generating smart summaries

Rather than providing just a raw transcript, Ulla creates structured summaries that highlight key discussions, decisions, and action items. This allows teams to quickly understand the most important points without having to sift through lengthy transcripts.

3. Instant access to key information

Instead of manually searching through transcripts, Ulla’s chatbot can extract relevant details on demand. Whether it’s a decision made in a previous meeting or notes on a specific topic, Ulla provides instant answers.

4. Organising follow-ups and action items

Meetings should lead to action, not confusion. Ulla identifies and organises action items, ensuring that follow-ups are clear and responsibilities are assigned. This prevents tasks from being forgotten and keeps projects moving forward.

5. Centralised meeting records

With Ulla’s unified meeting repository, all transcripts and summaries are stored securely and are easy to access. Teams can quickly revisit past discussions without searching through emails or scattered notes.

6. Secure and controlled participation

Unlike some AI assistants that auto-join meetings uninvited, Ulla only participates when explicitly invited. Additionally, Ulla can be deployed on in-house servers, ensuring that all data remains secure and under the organisation’s control.

Meetings don’t have to be a source of frustration. With AI-driven tools like Ulla, businesses and teams can turn meeting chaos into structured, productive outcomes - saving time, improving clarity, and ensuring nothing falls through the cracks.