In today's fast-paced digital landscape, AI meeting assistants are becoming indispensable. They transcribe, summarise, and extract crucial information, saving valuable time. But with this convenience comes a critical question: who controls access to your meetings? At Ulla, we believe you should. That's why we've designed Ulla to be invited via email, just like any other participant, giving you complete control over when and where Ulla joins your conversations.

The problem with "always-on" AI

Many AI meeting assistants operate on an "always-on" model. They automatically join meetings based on participant lists or keywords, often without explicit invitation. This approach can lead to several problems:

• Privacy concerns: sensitive information shared in meetings may be inadvertently captured and processed by the AI, raising concerns about data security and confidentiality.
• Unwanted participation: imagine a meeting where you need to discuss confidential matters. With "always-on" AI, you'd constantly have to remove the bot, creating unnecessary disruptions and potentially compromising sensitive conversations.
• Lack of control: you lose the ability to decide when and where AI assistance is truly needed.

Ulla's solution: invitation-based control (and Mid-Meeting flexibility!)

Ulla breaks away from this "always-on" model. We believe you should be the gatekeeper of your meetings. That's why Ulla is designed to be invited via email. Whether you're using Google Meet, Microsoft Teams, or any other platform, Ulla has an email address bot@ulla.bot, just like any human participant.

The benefits of email invitations:

• Complete privacy: you decide when Ulla joins, ensuring sensitive information remains protected.
• Seamless integration: Ulla integrates seamlessly with your existing meeting workflows. Simply add Ulla's email address bot@ulla.bot to your invitation, and Ulla will join the meeting.
• Enhanced control: you have full control over Ulla's participation, allowing you to use AI assistance only when and where it's needed.
• Reduced disruptions: no more constant removal of unwanted bots. Ulla joins only when invited, ensuring smooth and uninterrupted meetings.
• Simplicity: inviting Ulla is as easy as inviting any other participant.
• Mid-meeting flexibility: even if you forget to invite Ulla initially, you can add her to the meeting at any point. If you suddenly decide you need a transcript, or a summary of the second part of the meeting, simply invite Ulla's email address in the middle of the meeting. This level of flexibility is unmatched.

Real-world scenarios:

〰️ Legal professionals can confidently discuss sensitive client matters, knowing Ulla will only join when explicitly invited.

〰️ Executives can conduct confidential strategy sessions without worrying about unauthorised AI access.

〰️ Teams can have internal discussions without the presence of a recording bot, until they want a recording and summary.

〰️ If during a meeting you realise a key decision was made, and you need a record of that, you can add Ulla in that moment.

In a world where data privacy is paramount, and flexibility is key, Ulla's email invitation feature offers a refreshing level of control. We believe AI assistance should enhance your meetings, not compromise them. Ulla's design places the user firmly at the helm of their meetings, ensuring both security and productivity. The invitation-based system, along with its flexible mid-meeting addition, provides a secure and adaptable meeting experience, offering inherent peace of mind